Internship Training and Academic Enrichment Centre (CITrA)

INBOUND PLACEMENT PROCESSES AND PROCEDURE

The student is responsible for ensuring that all matters relating to the inbound placement application are conducted in an ethical, conscientious, trustworthy and committed manner.

BEFORE INBOUND PLACEMENT
Student is required to complete and submit visa application at least two (2) months before the training date. The visa application documents are as below:
1. Checklist VDR (Application for Professional Pass) (Appendix 1)
2. IMM.12 Form
  - Please download form here: http://www.imi.gov.my/images/borang/Pas/Borang%20Permohonan%20Pas%20Lawatan.pdf
3. IMM.38 Form (Appendix 2) (Appendix 2a_Sample of filled form)
4. Proof of payment:
  - Visa processing fee should be made to:
    
    University of Malaya Bursary
    Account No. : 8001279998
5. One (1) copy of the information on the Malaysian Embassy address in your own country for collecting of the VDR (to be printed in A4 paper). Please refer to the Ministry of Foreign Affairs, Malaysia at http://www.kln.gov.my for further reference.
6. Passport Size photo with WHITE colour background (3.5 cm x 5.0 cm)
  - To be printed by the host Faculty/Research Centre/Department
7. A set of Curriculum Vitae/Resume
  - To be printed by the host Faculty/Research Centre/Department
8. A set of latest academic transcript
  - To be printed by the host Faculty/Research Centre/Department
9. A set of scan copied passport all pages including blanks pages
  - To be printed by the host Faculty/Research Centre/Department
10. A schedule time table of the research programme intended
  - To be prepared by the host Faculty/Research Centre/Department
    (Appendix 3 - Sample of the time table)
11. Personal Bond Form (Appendix 4) (Appendix 4a - Sample of filled form)
  
  IMPORTANT NOTE:
DURING INBOUND PLACEMENT
1. Fill in and submit the Report Duty form (F.IN.1b) (Appendix 6) to CITra’s office
AFTER INBOUD PLACEMENT

Please completed and prepared documents as stated in item 1 to 11 and submit to the host Faculty/Research Centre/Department for the Visa application purposes.
The host Faculty/Research Centre/Department will compile all documents and submit to the VISA office.
Please follow-up with the host Faculty/Research Centre/Department or the Visa Unit office for your visa application status. Below are the Visa Unit address and contact details:

International Student Centre (Visa Unit office)

Level 2, Block G, Perdanasiswa Complex

University of Malaya

50603 Kuala Lumpur

Telephone No. : 603-7967 7712

Fax No. : 603-7967 7710

Emel : visa_isc@um.edu.my/ isc@um.edu.my
1. Admission Letter
  - Email confirmation letter from hosting Faculty/Research Centre/Department to citra@um.edu.my in order for CITra’s office to issue you the admission letter
2. Visa Requirement Letter
  - Please provide the following information for us to issue you the visa requirement letter:
    1. Name of Student
    2. Nationality
    3. Passport Number
    4. Programme Study (i.e internship programme, research programme)
    5. Initial Registration
    6. Expected to Complete
    7. Maximum period of study
3. Acceptance Form (F.IN 1a) (Appendix 5)
  - Please fill in the form and return to citra@um.edu.my

Fill in and submit the Report Duty form (F.IN.1c) (Appendix 7) to CITra’s office
Fill in and submit the Inbound Student’s Feedback form (Appendix 8) to CITra’s office

IMPORTANT NOTE:

Please provide information and documents as stated in item 12 and 13 and submit to citra@um.edu.my. The Admission letter and the Visa Requirement Letter will be issued by CITra’s office and will email it to student for the visa application purposes.
Please completed and submit forms as stated in item 15 to 17 to CITra’s office. Below are the details:

Centre for the Initiation of Talent and Industrial Training (CITra)

University of Malaya

50603 Kuala Lumpur

Telephone No. : 603-7967 5405/5410

Fax No. : 603-7967 5427

Emel : citra@um.edu.my

Inbound